Do we need to change our ERP or WMS in order to use an RFID system?
- 2/27/25 | Asked by Mia A.
Would We Have to Change Our ERP or WMS to Use an RFID System?
Short answer: Probably not.
Longer answer: It depends on what you’re trying to accomplish—and how modern or flexible your current systems are.
If you’re thinking about integrating RFID (Radio Frequency Identification) technology into your warehouse or manufacturing operations, it’s natural to wonder whether your current ERP (Enterprise Resource Planning) or WMS (Warehouse Management System) will be compatible. Spoiler alert: in many cases, your existing systems can stay right where they are.
Let’s break it down.
Why RFID Doesn’t Always Require a System Overhaul
RFID is all about automation and real-time data. It works by using radio waves to read and capture information stored on tags attached to objects. This data gets fed into your backend systems—typically your WMS or ERP. So, for RFID to do its magic, your software needs to be able to:
- Receive data inputs from RFID readers
- Process and act on those inputs in real time
- Display or store the data in a useful way
Many modern ERPs and WMS platforms already have APIs, plugins, or middleware solutions that make this easy. Even older systems can often be upgraded or integrated without needing a full replacement.
Table: RFID Integration Options by System Type
| System Type | Integration Difficulty | Requires Full Replacement? | Recommended Solution |
|---|---|---|---|
| Cloud-Based ERP/WMS | Low | Rarely | Use APIs or native integrations |
| On-Premise ERP/WMS | Medium | Sometimes | Middleware or connector tools |
| Legacy Systems (>10 yrs old) | High | Possibly | Evaluate ROI of upgrading vs. replacing |
| Custom-Built Systems | Varies | Depends | Develop custom API or RFID gateway bridge |
Before Making Any Changes
Switching systems can be expensive, time consuming, and headache. So do not switch systems if you don’t have to. If you are looking into adding RFID to your operations, here is a quick checklist to run through when evaluating your needs and your systems ability to take on RFID technology:
- Audit your current systems: check whether your ERP/WMS can handle external data inputs like RFID or IoT sensors.
- Talk to your vendors: your software provider may already offer RFID integration modules—even if they don’t advertise it loudly.
- Use middleware: A specialized middleware platform can sit between your RFID hardware and ERP/WMS, translating data in real-time without needing a full software overhaul.
- Start with a pilot project: Don’t rip out your entire system on day one. Test RFID integration on a small process first (e.g., pallet tracking or order verification).
Signs You Might Need to Upgrade
While a full ERP or WMS replacement isn’t always necessary, here are some red flags that could point to the need for change:
- Your system can’t support real-time updates.
- There’s no API or third-party integration support.
- Data must be manually imported/exported in batch files.
- Your provider no longer offers support or updates.
In those cases, an upgrade may be the smarter long-term move—especially if RFID is central to your digital transformation strategy.
What About Data Syncing?
One of the most important considerations when adding RFID to the mix is real-time data syncing. RFID tags update constantly—as items move in and out of zones, docks, or shelves. Your ERP or WMS needs to reflect that movement immediately for RFID to deliver full value.
💡 Quick tip: If real-time syncing isn’t possible, consider RFID portals or batch processing at defined intervals. It’s not as powerful as full real-time, but it still beats manual tracking.
WMS and ERP Systems with Native or Integrated Support
Some WMS and ERP systems have native RFID tools. This can be very helpful for users dealing with new RFID compliance mandates from partners. Additionally, many systems accommodate 3rd party integrations which allow for users to select RFID tools they need for their operations.
Here is a shortlist of systems currently offering either native RFID support or 3rd party integrations:
- SAP S/4HANA and SAP Business One
- Odoo ERP
- Acumatica*
- Infor CloudSuite Industrial (SyteLine)
- Fuuz WMS by MFGx
- Generix SOLOCHAIN WMS
- Manhattan Active*
*Software products that are integrated with CYBRA RFID applications
Final Thoughts: Planning for Success
RFID can dramatically improve visibility, accuracy, and automation across your supply chain. The good news? You don’t have to toss your existing ERP or WMS to start reaping the benefits.
Many RFID solutions are designed to work alongside your current systems. With the right integration plan and a bit of strategic thinking, you can unlock RFID’s potential without a costly software overhaul.
Need Help Getting Started?
We’ve helped companies across retail, manufacturing, and logistics integrate RFID into their operations—without ripping out their core systems. Get in touch with our RFID experts to explore what’s possible with your current tech stack.